Job Description

Accounts Payable Associate

Scottsdale, Arizona, United States

What The Role Is

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Associate is responsible for processing invoices, employee expense reports, and other payment requests in Coupa and SAP in accordance with standard processes and controls. The primary objective is to ensure that properly approved invoices and payment requests are input timely and accurately to ensure approved vendors are paid in accordance with contractual terms.

This position will be a hybrid position, located in Houston, TX, or Scottsdale, AZ.

If you don't meet 100% of the below qualifications but see yourself contributing, please submit your resume.

What You'll Be Doing

• Input the required coding, including Company Code, Vendor ID, GL Account, Commodity Code, Cost Center, and appropriate approver (per Delegation of Authority) for invoices not input by others in compliance with Clearway policies and procedures.
• Analyze and validate the accuracy of data input to Coupa by others (i.e., Company Code, Vendor ID, GL Account, Commodity Code, Cost Center, Approver, etc.) to ensure appropriate coding, vendor information, and approval authority in compliance with Clearway policies and procedures.
• Process transactions in the accounts payable system, including employee expenses, services, inventories, benefits, payroll, or other types of expenditures in accordance with Clearway policies and procedures.
• Identify issues that prevent processing and escalate to the designated AP specialist.
• Respond to customer (i.e., vendors, internal personnel, etc.) inquiries regarding the payment status of vendor invoices.
• Coordinate with Accounting, Procurement, Supplier Reg, and Vendor Management regarding any questions associated with invoice coding.
• Review accounts payable aging reports to identify outstanding invoices requiring action and communicate with business partners to obtain approvals and resolve questions.
• Assist customers as needed with the invoice submission process to permit timely and accurate processing.
• Coordinate disbursement runs with third-party payment processor and Treasury/Cash Management.
• Review vendor statements to ensure that payments and open payables are recorded.
• Comply with Sarbanes-Oxley Sec. 404 legislation as it relates to the work processes for Financial Reporting and Corporate Accounting department.
• Other duties as assigned.

What You'll Bring

• High school diploma or equivalency.
• Two years of accounts payable experience with a proven work record.
• Two years of SAP or similar program experience.
• Invoice Workflow experience.
• Strong Microsoft Office skills, especially Excel.
• Excellent verbal and written communication skills with demonstrated customer service orientation.
• Proven attention to detail.
• Demonstrated organizational and problem-solving skills and ability to function well in a fast-paced environment.

What Would Be Nice

• Post-high school education or training in accounting preferred.
• Experience working in a SOX-compliant environment.
• Experience with Coupa (or similar Business Spend Platform).
• Real Estate experience.
• Energy industry experience.
• Knowledge of accounting software required; experience in SAP, Coupa, and/or other ERP preferred.

No visa sponsorship or any kind of sponsorship for employment authorization is available for this role, now or in the future.

The pay rate for the successful candidate will depend on geographic location, skills, relevant and demonstrated experience, education, training and certifications, and other factors permitted by law. This role is eligible to earn an annual cash bonus, subject to personal and company performance goals.

Salary Range Across all U.S. Locations

$55,000 - $68,000 USD

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